If you’re experiencing harassment at work, one of the most powerful steps you can take is to document what’s happening. Whether you’re facing verbal abuse, inappropriate comments, discrimination, or threats, having a detailed record can significantly strengthen your case if you decide to file a complaint or pursue legal action.
Below, we’ll explain how to document harassment at work and why doing so can be crucial to protecting your rights.
Why Documentation Matters
Harassment cases often come down to one person’s word against another’s. A well-kept record can serve as:
- Corroboration: Supporting evidence that backs up your story.
- A timeline: Proof that the behavior was ongoing or escalated over time.
- Legal leverage: Useful material in complaints to HR, the EEOC, or a court of law.
Without documentation, it’s much harder to prove that the harassment occurred or that your employer failed to respond appropriately.
What to Document
It’s important to capture every detail that could be relevant. Here’s what you should aim to record:
1. Dates and Times
Write down when each incident occurred. Be as specific as possible, including exact dates, times, and how long the incident lasted.
2. Description of the Incident
Include:
- What was said or done
- Who was involved
- How it made you feel
- Any witnesses present
Use clear, factual language. Avoid emotional or speculative statements.
3. Location
Note where the harassment took place—whether in the office, over email, in a meeting, or via a virtual platform.
4. Communications
Save emails, text messages, voicemails, chat logs, and any other written or digital communication related to the harassment. Screenshots can be especially useful.
5. Responses from HR or Management
If you reported the behavior, write down:
- Who you spoke to
- What was said
- What actions (if any) were taken
Include dates for each of these interactions.
How to Safely Keep Records
When documenting harassment, it’s critical to store your records safely and privately. Here are some best practices:
- Use a personal device: Don’t store your documentation on your work computer or work email.
- Maintain a physical journal: Handwritten notes in a secure notebook can be just as valid as digital records.
- Back up digital files: Use cloud storage or email them to yourself from a personal account.
- Organize by date: Keeping a chronological log can make your timeline easier to understand later.
When to Contact a Lawyer
If the harassment continues, your employer fails to act, or you’ve experienced retaliation after reporting the behavior, it’s time to consult an attorney. A lawyer can help you:
- Assess whether your documentation supports a legal claim
- File a formal complaint with the Equal Employment Opportunity Commission (EEOC)
- Take action under California or federal employment laws
You don’t need to wait until you’re ready to sue to speak with a lawyer. An early consultation can give you clarity and help you protect yourself moving forward.
Protect Your Rights with the Right Support
Workplace harassment can be emotionally and professionally devastating, but you are not powerless. Meticulous documentation is your first step toward justice. It shows a pattern of behavior, holds wrongdoers accountable, and puts you in a stronger position if you choose to take action.
If you’ve been harassed at work and need help understanding your legal options, PLBH is here to guide you. Call (800) 435-7542 for a confidential consultation today.